Record Clerk II Analyst (524)

Hancock Regional Hospital   Greenfield, IN   Full-time     Information Services / Technology (IT)
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Posted on March 26, 2021

Record Clerk II Analyst (524) 

Category Health Information Services - 7180  

JOB SUMMARY: Assists in record retrieval and filing. Enters confidential patient information in the hospital information system.



  • Analyzes all records daily for specified elements of completeness.
  • Reviews a random sample of medical records monthly for quality monitors.
  • Retrieval of documentation from various departments throughout the hospital daily at assigned intervals.
  • Monitoring of H&P and Operative reports as back up.
  • Quality analysis of documents scanned outside of the department.
  • Scanning and indexing of documentation when applicable.
  • Assists in assignment of volunteer responsibilities.
  • Other duties as assigned.


  • Verifies each page has correct patient name, medical record number and account number.
  • Remove and appropriately index any pages that do not belong to the patient.
  • Accounts for 100% of records by verifying received records against daily logs
  • Reviews records for requirements listed in the “Medical Staff Rules and Regs” and/or “Medical Record Completion Policy”.
  • Attaches colored tabs where signatures or additional documentation is needed when applicable.
  • Retrieves documentation from the appropriate location.
  • Performs quality checks on patient charts according to specified indicators.
  • Reviews at least 50 charts per month of inpatient and 50 charts a month of outpatient.
  • Daily analysis of inpatient and outpatient records.
  • Prints surgery schedule from surgery and checks to see if all surgeries have an operative record within 24 hrs., if applicable.
  • Assigns deficiencies as appropriate.
  • Assists customers and patients in release of information requests.
  • Assists physicians with questions and miscellaneous issues.
  • Answers the telephone within two rings with a “customer service attitude”.
  • Scan assigned documentation daily.
  • Merge duplicate medical record numbers within Meditech.
  • Log release of information forms daily.
  • Assign deficiencies as needed.
  • Safeguards the privacy of all medical information.
  • Demonstrates ability to embrace and adapt to change. Regularly initiates ideas to improve the efficiency and processes of the department in a positive and productive manner by attending at least 90% of the annual department meetings.
  • Displays and maintains a “customer service attitude” which promotes good guest relations to patients, visitors, practitioners, and co-workers.
  • Aptitude for detail and accuracy.
  • Organized and neat.
  • Evidence of good grooming and professional conduct.
  • Initiative.
  • Ability to work unsupervised.
Position Requirements


  • High School graduate or equivalent. Previous healthcare experience preferred.
  • Knowledge of alphabetic and numeric filing systems.
  • English grammar.
  • Experience in computer operations.
  • Types accurately at least 30 WPM. 6. Mandatory Continuing Education: Customer Service, Fire and Safety, Corporate Compliance (including Confidentiality), Infection Control, and education required by regulatory, accreditation bodies, scope of practice, and/or Hancock Regional Hospital.
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Sign-On Bonus  
Position Record Clerk II Analyst (524)  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Open Date 3/26/2021  
Location Hancock Regional Hospital  
About the Organization Hancock Regional Hospital serves Hancock County and the surrounding areas as a full-service community hospital focused on primary care, patient comfort, and convenience.

Today, a highly skilled medical and professional nursing staff anchors Hancock Regional Hospital. We have a state-of-the-art surgery department, 24-hour emergency services, OB services, progressive and critical care, a geropsychology unit, home healthcare, occupational health, a transitional care unit, a total oncology program with a cutting-edge radiation oncology center, many private rooms, and a full complement of Inpatient and outpatient services.

Our Mission is to be a Caring Community Partner by healing, improving health and wellness, alleviating suffering, and delivering acts of kindness one person at a time.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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